Document sharing is an essential element of collaborative business processes. If it is not done correctly, this can allow hackers to access sensitive files.
Secure Document Sharing is the digital distribution of information that is considered private or confidential, such as personally identifiable information (PII), or protected health information (PHI). This includes work-in-progress files which are shared with colleagues to collaborate and review. It is used in M&A activities, and requires a solution which allows large documents to be exchanged within a highly secure online environment.
The most commonly used method is to use cloud-based secure file sharing solutions that permit users to access their files online in a controlled manner (e.g. printing, copying, or the prevention of screenshots are all common methods. It also provides an extensive control over shared folders and files, and also allows advanced security features, such as audit trails and encryption.
Another option is peer-to -peer (P2P) document sharing, which allows computers to connect with each other directly to share files without hosting them on central servers. It comes with some advantages, such as lower storage requirements, faster transfer speeds and a more personalised experience. It also poses serious risks which include the accidental publication of private information and https://vandaengine.org/boosting-corporate-security-why-virtual-data-rooms-are-essential/ viruses, malware, and worms. It is not recommended to use in environments under strict compliance regulations. Mimecast’s Secure Document Sharing solution provides the most secure way for teams to share files with outside parties, as well as internally within the organization. It can be triggered manually or automatically, based on administrator-defined policies. It also provides different levels of access and collaboration, to ensure that it is in line with organizational governance rules and best practices in secure document sharing.
